PLEASE NOTE: WE HAVE PROVIDED THIS AGREEMENT AS GUIDANCE ONLY. WE ARE NOT ACTING AS A LEGAL COMPANY AND THEREFORE CANNOT GUARANTEE THAT THE INFORMATION BELOW IS ENTIRELY COMPLIANT.

This notice sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us.

Membership Bespoke is committed to protecting your privacy and ensuring that your personal data is used properly and responsibly. This notice explains how we collect, use, and share information when you interact with us, including when you use our website, apply for jobs, or otherwise communicate with us.

Last updated: April 1, 2025.

1. Information We Collect

To carry out our core recruitment activities, we collect information about you, which may include:

• Your name, address, and Zip code.
• Private and corporate email addresses and phone numbers.
• Financial information and compliance documentation.
• References verifying your qualifications and experience and your right to work in the United States.
• Resume and photograph.
• Employment details and preferences.
• Links to your professional profiles available in the public domain (e.g., LinkedIn, Twitter, Facebook for Business, or corporate website).

2. How We Collect This Information

The information we collect about you will be provided by you, either by:

• Filling out a form on our website [www.membershipbespoke.com].
• Corresponding with us by phone, email, or otherwise.
• Registering to use our website, subscribing to our services, attending events, participating in discussion boards, or other social media functions on our website.
• Entering a competition, promotion, or survey.
• Reporting a problem with our site.

We may also obtain information about you from other sources such as LinkedIn, corporate websites, job board websites, online CV libraries, your business card, personal recommendations, and any relevant social media sites. If we obtain personal data from other sources, we will notify you within a reasonable time period, which is generally within 30 days of obtaining your data.

3. How We Use Your Information

We use your information to:

• Respond to job applications and inquiries.
• Process job placements and recruitment activities.
• Communicate with you about job opportunities, updates, and our services.
• Improve our website, services, and overall customer experience.

4. Our Legal Basis for Processing Data

In the United States, the processing of personal data is governed by various state and federal laws. The most relevant law regarding consumer privacy rights is the California Consumer Privacy Act (CCPA), which provides certain rights to California residents. The legal basis for collecting and processing your information includes:

• Consent: You provide us with consent when you share your personal data with us for recruitment purposes.
• Contractual necessity: We may need to process your information to fulfill recruitment services.
• Legitimate interest: We may process your data to improve our services, maintain records, or enhance your job search experience.

5. Where We Store Your Personal Data

All information stored on our recruitment software is secured through the Microsoft Azure Infrastructure and located at data centers within the United States or Europe. Our primary center is located in Microsoft’s Western European center, and these facilities are secured by a series of measures, including (but not limited to) biometric access, security alarm systems, and round-the-clock security staff. Additional security information on Microsoft’s data centers can be found here.

6. Data Retention

We retain personal data for as long as necessary to fulfill the purposes for which it was collected. Our retention periods are based on:

• The nature of the personal data.
• Its accuracy.
• Your engagement with our services.
• Legal obligations (such as tax and employment law retention).

After data is no longer needed for its intended purpose, we may archive, anonymize, or securely delete it.

7. Your Privacy Rights

As a resident of the United States, you have certain rights concerning your personal data, subject to state and federal laws. These rights may include:

• Right to access: You can request access to the personal data we hold about you.
• Right to delete: You can request deletion of your personal data in certain circumstances.
• Right to opt-out: You can opt out of certain sales of personal data (if applicable under state law).
• Right to correction: You can correct or update your personal data.
• Right to non-discrimination: We will not discriminate against you for exercising your privacy rights under applicable laws.

For residents of California, you have the right to opt-out of the sale of your personal information under the California Consumer Privacy Act (CCPA).

If you would like to exercise any of these rights or have questions about how your data is being used, please contact us at the email address below.

8. Sharing Your Information

We do not sell your personal information to third parties. However, we may share your data with:

• Employers: To match you with job opportunities.
• Service providers: To assist with business functions (e.g., background checks, payroll).
• Legal authorities: If required by law, such as in response to subpoenas or other legal processes.

9. Data Security

We implement reasonable security measures to protect your personal data, including physical, electronic, and procedural safeguards. However, no method of data transmission over the Internet or electronic storage is 100% secure. If you believe your data has been compromised, please contact us immediately.

10. Changes to Our Privacy Notice

Any changes we make to our privacy notice in the future will be posted on this page, and, where appropriate, you will be notified by email. Please check back frequently to view any updates or changes to our privacy notice.

For further information or questions, please email dg@membershipbespoke.com

11. Contact Information

If you have any questions about this Privacy Notice or want to exercise your rights under US law, please contact us at:

• Email: dg@membershipbespoke.com
• Phone: (771) 203-0601 ext 1601
• Mailing Address: 1500 K Street, 2nd Floor, Washington, District of Columbia, 20005, United States of America

This version is designed to be US-compliant, with specific mention of privacy laws such as CCPA for residents of California and other applicable state laws. Please ensure that you consult a legal professional to verify the compliance with specific states' regulations or any other applicable US privacy laws, as the data protection landscape may differ depending on location.